Tag Archives: team

The Power of a Notebook

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One of my favorite notebooks – Laurel Burch designs always make me happy.

You may think I’m going to talk about the famous Nicolas Sparks movie that everyone loves and correlate it to everyday life. But, no.

I’m talking about the power of keeping a notebook by your side, everywhere you go, to record your thoughts, ideas, learning points, motivational quotes, dreams, goals and connections.

The power of a notebook is simple and yet so profound. If you carry around a small pad with you everywhere you go, nothing you ever think, hear or say is lost to you. You never have to worry about whether it will come back around again or what happens if you forget it completely. It’s there – in ink. Until you decide to deal with it.

And I am a big believer in carrying one with you to meetings, keeping one on your desk, in your car, in your purse, on your nightstand – everywhere you may need one in case something sparks.

And don’t forget the ‘dealing with it’ part. It’s not enough to keep writing things down. You have to do something with them or those ideas are no good to you.

So here’s an example of what’s in one of the notebooks that I carry around:

Notes from a Women Entrepreneurs’ meeting in May about the Imposter Syndrome, minutes from a board I serve as Secretary, notes from a conference call for a client, ideas for speakers for my podcast, Just 5 Minutes blog ideas, a couple of quotes and some personal goals. In another notebook, I keep notes on books I am reading and books I want to read during the month. (yeah, bookish girls make monthly book goals).  The notebook by my bed ensures I remember dreams or other thoughts and ideas I have while I am just waking up or about to go to sleep.

I also write Morning Pages every morning  and sometimes have ideas while I am journaling (I have done Morning Pages, inspired by Julia Cameron’s work for over 10 years – see here for more).  But I can’t keep them in that space because I’d have to remember what day I had the idea. I simply transfer the idea to the notebook that’s the best fit and I’m all set.

What happens to those notes? I pull out and file the Imposter Syndrome notes to use for clients or for a future workshop topic. I type out the board minutes and mark them as done. I act on the conference call notes, speakers, and blog ideas.  I make the quotes into Memes for social media and I transfer the personal goals to my planner if they are a monthly goal or to my year-long plan if they are long-term.

Notes can also be delegated to someone else – staff, friends, family members, colleagues – whoever might be able to execute a task or move an idea into production.

If you review the notes and decide you really don’t want to do anything with that idea, you have a couple of options: discard it forever or give it to someone else who might want to act on it. That’s easy for me because I often think of ideas that will help my clients and this is a great way for me to remember those ideas between sessions.

Personally, I collect notebooks so that I’m never without one when I need it most. The prettier they are, the more I love them. I have small ones, larger ones, spiral bound and staple bound. They don’t have to cost a lot. I’ve even found some cute little notebooks at the Dollar Store or in Target’s dollar bins.  Some of mine have gorgeous, textured or leather-bound covers. Others are plain and perfect in their simplicity.

 

Just a few of my current notebooks.

If this sounds like it will work for you, pull a notebook out of your supply cabinet or junk drawer. Or go pick one up at the store. And start recording those ideas that come to you while you are driving, eating or sleeping. You’ll be glad you did.

(And for those who don’t like the paper and pen kind of notetaking, use an app like Evernote or the Note pad on your phone. You can also record notes on your voice memo recorder as well. Just make sure you have it nearby when the inspiration strikes.)

 

 

Stress-Proofing Your Life

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Since we are all Game Of Thrones fans in this house, we think she’s saying “Where Are My Dragons??!!

We recently experienced a life-changing event in our family. Our newest granddaughter, Adeline Rey, came into the world on May 4th. But she tried to arrive much earlier, which resulted in bed rest for mom and a team effort on the part of the family to ensure that mom and baby were cared for and all the moving pieces and parts of family life and work responsibilities carried on, as usual.

During an email conversation with a fellow coach, I was reminded of the importance of preparing for impending stress, even when that stress is a result of an incredibly joyful event.  I thought about what she said and realized it applies to your company or your work teams as much as it does for self and family.

The idea of stress-proofing is anticipating, as much as possible, what the stressors will be and how you will respond to them. So in the workplace, you might be bidding for a new contract, opening a new office or producing a new product. Extra hours may factor into the anticipation of stress, as well as taking on additional roles or responsibilities, either temporarily or permanently.  And of course, life happens and you may experience the need to stress-proof your life and business due to an accident, an addition to the family or a sudden illness that causes you to shift into caregiving mode. You feel as though, for whatever reason, you may be exhausted or anxious about change.

When we are under stress, we often find ourselves feeling as though things are out of control. Or we become more intolerant of others, realizing that things that were negligibly bothersome before now seem large and extremely annoying. Stress can cause individuals to shut down and stop communicating effectively. Add a dose of sleeplessness or exhaustion and you’ve got a recipe for angry responses, team members dropping balls or meltdowns.

Stress proofing helps you keep some of the negative responses or conversations to a minimum.  The process includes meeting with the team before the change or extra work begins and considering some of the following:

1)    What stress points can you anticipate? Can you break down each aspect of the project or process and think about what stress producing events might occur?

2)    When you think about your stressful situations in the past, what has worked well for you? What do you want to make sure you don’t bring into the plan this time?

3)    Who will handle each aspect of the project? Who will cover what and what is the absolute minimum acceptable response to the everyday, as well as the new stressful situation? What can’t be left undone and what can be divided up most effectively?

4)    How will you effectively track progress? Do lists or visual prompts help you feel more in control?

5)    What will you do during your down time to mitigate your stressful responses? Do you need to ensure you continue or add exercise? Proper hydration? Music or time for a movie or your favorite television show?  Music and laughter are very useful in creating a greater sense of calm and wellbeing.

6)    What will you do to shift your response if you find yourself moving into the role of control freak or generally becoming more intolerant of people or situations?

7)    Who else needs to know that you are moving into high gear and may not respond as quickly or calmly as usual?

8)    What supports do you need to call in? Who else besides yourself or your team members can take up some of the personal or professional slack?

Once you have an idea of what this may take and how you can implement the plan to help mitigate the stress, consider jotting down some notes about your stress-proofing plan so you don’t forget when the going gets really tough.

Also, don’t forget that your response to things during this time is coming from your perspective of things.  And your perspective may be the complete opposite of someone else’s. You are feeding yourself information about what’s happening and that information may be based in reality or based in a slightly exhausted, anxious or even panicked version of reality. Try to step away and look at things from several different lenses. Ask someone who isn’t in the middle of it all whether you are being unreasonable or coming at things from a skewed perspective. Then figure out how to get closer to a more realistic view.

Self-care needs to go into high gear when you are facing an increase in production or a change in the way you normally work. Sadly, self-care is often the first thing that we take off the plate. Don’t forego those things that calm or comfort you because you have less time. Find a space to slip those self-care activities into your day as much as possible. And if you absolutely can’t, resume them as soon as you can.  You’ll feel yourself coming back to your regular routine fairly quickly as long as you are mindful of what you need to include during the day.

I’d love to hear your ideas about stress-proofing and how you might approach the next situation in this way. A little bit of thought around stressful situations and responses will go a long way toward making you feel better and help you work through it with a greater sense of peace and purposeful action.

(PS: A couple of years ago, I stumbled on coloring books for adults and realized the claiming benefit a few moments of coloring can have on my mood. Now, they are all the rage and you can find them almost anywhere. If you haven’t given coloring a try since grade school, I highly recommend it as a stress-proofing tool!)