Tag Archives: time ownership

Summer of Self Care – Day 14

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Self-care and Online Connections 

These days, there are a lot of troubling things happening all over the world. It used to be that we got news from a couple of nightly news shows, magazines or the newspaper. But now, we see news throughout various social media platforms and apps, which also provide notifications of breaking stories throughout the day.

This constant exposure to real time, shocking or upsetting information can lead to feelings of anger, frustration or fear. And these emotions can cause anxiety and increase our levels of stress.

Yet in times of stress, many of us crave connection with others. After all, it is this connection that helps us to feel loved and cared for, right?

Conversations on social media can be delightful, fun, affirming, overwhelming, time-consuming, frustrating or anxiety provoking.

Add to that a constant barrage of notifications that you have email waiting, some with the high priority symbol or a red flag, and you’ve multiplied those feelings exponentially.

How can you practice self-care by limiting or scheduling when you will consume this information?

We’ve already talked about Tech Free Days and how they can benefit your self-care routine. You may decide that you want to include Tech Free Days regularly and can find ways to manage your day-to-day activities while limiting or temporarily eliminating your social media.

It also starts with an awareness of how you’re feeling about each media source.  Does Facebook or Twitter continue to bring you joy? Or are you constantly feeling angry, helpless or hopeless? Make a list of what you consume every day and start making tick marks in the Joy or Stress column to see if the good feeling you get when participating outweighs the stressful and anxious feelings.

If you want to keep up with news, you might limit watching just before bed or first thing in the morning. This can start or end the day on an anxious note. The beauty of technologies is that you can access most of this information on demand, allowing you to decide exactly how much and when you will take it all in.

Scheduling time to check email and/or social media throughout the day can protect you from unwanted assaults or interruptions. This strategy can definitely increase your productivity – most of us who respond immediately to a notification from news or social media tend to then spend at least 10 additional minutes online after reading the article or post that brought us there. Multiply that times just 10 notifications a day and you’ve spent 100 minutes online without even intending to. If this happens during the work day, you’ve lost 100 minute of productivity. This may make you feel like you can’t get caught up, intensifying your anxiety and stress.

Setting a reminder to check email and social media three times during the work day may not work for everyone, but you can certainly give it a try.  If you check first thing in the morning, just after lunch, and again about an hour or so before the end of the work day, that keeps most people up to date. Of course, if your work requires an immediate response no matter what, this scheduling technique may not work for you. Or perhaps you can find a back-up or strategy to connect to those emergencies without being tethered to the notifications constantly.

Consider ways in which you can connect with people IRL (in real life) again. It’s interesting to me how I still sometimes resist having coffee with someone because it means I have to put on makeup, dress a certain way, leave my house and stop what I am working on for a period of time. Or we email someone rather than call them for something because it’s… what? Easier? Faster? Convenient? Avoidant?

Face to face or voice to voice connections will become a thing of the past if we let them. But truthfully, they can be beneficial to our self-care. I give and receive this experience with a lot of fellow coaches because we can become very isolated in our primarily work-at-home-alone routine. Inevitably, one of us says, “I really needed to talk to you today. This really helped me a lot.”

On the flip side, social media can, for some, be a form of self-care and connection. Reading another blogger’s take on this recently, this hit home for me. Here’s a post from Rest for Resistance on self-care for the radical social media user.

“Offline self-care works great for some people. Yet it’s harder for those of us who don’t have space to sequester ourselves at home with friends and family. Due to isolation, many of us don’t have room IRL to even believe that we deserve space in our own lives. Social media is simply a better source of hope than the outside world.

We all deserve community, and many of us find that online.”

The bottom line is that, aside from the requirements of your job, you get to decide how and when to connect with email, news and social media sources and design your self-care plan around what works best for you. Maybe for today, your act of self-care is just being more aware of how you’re feeling and what might work better for you tomorrow.

 

 

 

No More Red Bubbles

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For me, and for some of my clients, it’s Decluttering Your Life time.

This is Part Two of a series of blog posts about decluttering your mind, your time and your stuff. If you have a topic about time ownership, organizing, mindfulness or whatever comes to mind, I’ll take a shot at covering it. Just comment below 

 

 

 

 

 

 

 

 

 

This past week, I spent a great deal of time decluttering my inbox. I’d been sick with a nasty upper respiratory infection for a couple of weeks and took several sick days. Combine an inbox that has been hastily tended to since the end of January with a propensity for signing up for a lot of free downloads, classes and entries into sweepstakes, (yes, it’s a habit problem) and you find yourself with a small red bubble over your email programs that says 633. Yes.

633

Not so suddenly, there were 633 new emails in my Inbox and I felt overwhelmed. And frankly, I’ve seen that number go a lot higher. But on this day, I decided it was time to end this madness once and for all.

Maybe an hour or so later, there were 13 left. And maybe three hours later, I had the beginnings of a process.

I am NOT great at handling an email once. I’m working on it, but I will still open an email, read it, decide I need to take action on it and then leave it in my inbox for me to handle later. Which means I then handle it twice, and maybe even three times. Later turns into tomorrow or someday and I end up with…too many emails, clogging up my inbox, that are dated and no longer relevant. And an inbox full of emails takes a lot more time to sort than an inbox of 13.

So here’s what my process looks like.

Step One:  I only check emails 3 times a day (and have done for quite some time.) Checking emails first thing in the morning doesn’t suit me. I don’t start out strong when I get bogged down in emails first thing. And, I like to batch the work these days. So my first check is 10am, my second is at 1pm and the last is at 4:30 pm. I’ve turned off the email notifications on my laptop and iPhone.  Notifications in real time tempt me to go in and reply to individual emails and that’s not a productive use of my time. The only exception is if someone is late for a session or meeting and I am assessing whether they have to re-schedule at the last minute.

Step Two:  The last daily check of email is also the daily purge session. If I haven’t handled it by then , I act on it right then or mark it in my planner as a task for the following day. No more leaving it linger in the Inbox for more than two days. If it requires compiling information for a report or adding an event to calendar, I create it, flag it, bullet it and eventually handle it. Everything else gets deleted or put in a folder. I leave the office secure in the knowledge that I have no red bubbles over my email icons.

Step Three:  I am on a BRUTAL UNSUBSCRIBE CAMPAIGN. If It isn’t being read, bought or used in some way, I delete it. The ONLY exception is if I think it will be relevant to me or to a client down the road. Then I file it and set up a rule for it to always go to that folder. Useless emails are not helping me to be productive. They waste my time.

Step Four:  Even with a junk filter, I get a lot of junk. It seems to ebb and flow. Now, I make sure I mark it junk and block sender so it stops coming. I’ve even blocked those I’ve unsubscribed if they don’t stop fast.  It helps your email program remember what’s important to you. Even better? Programs like SaneBox (small monthy cost) or Clutter (free) .

Step Five:  Every email doesn’t need a response. Ryan Giles reminded me of this in a recent presentation on Time Ownership. I don’t even have to say “thanks” to every email. As I start to reply, I ask myself, “What type of response is  necessary for both me and the recipient? Or am I doing them a favor by not responding. Would I want this reply in my inbox? Does it say everything I need it to say?”

Step Six:  If I’ve filed it, I need to consume it. Some folders – like tax receipts – can sit there till the end of the quarter or tax preparation time. If it’s a class, I need to take it at some point, so I schedule it. If it’s something I need to read, I add it to my Follow Up  Friday plan. There’s no sense filing it if I’m  never going to look at it again. So purging my Folders is also a monthly event that has to happen in order to keep the email pipeline flowing freely for me.

Step Seven:  My new goal is to have no red bubble over my Outlook Icon at the end of the day. I have a sign on my cabinet next to my desk to remind me.

Seems pretty clear to me!

 

 

 

 

 

 

 

 

 

 

 

What’s your process now? What could it be if you made some changes?

 

EXTRA CREDIT: Remove the Red Bubbles from your phone apps as well. The multiple red bubbles on my iPhone screen drive my kids crazy, but don’t really bother me. But if I’m going to fight the Red Bubbles on my laptop, I may as well create a rule across all devices.

Let me know what systems and processes you have adopted or that you come up with in your quest to Declutter Your Life.