Trello for Ten

Hello Trello!

I’ve known about Trello for awhile and used it very briefly with a team I was on. And then a team member was replaced and they were off to another application for project management. Even after a little time with it, I thought it was a great idea for my business, so I created a free account. And then it sat there…

For a year or more, it sat there and I really did very little with it. There was a learning curve and that often derails my attempts at adding something new that might actually benefit me more in the long run. So I didn’t think about Trello much at all. And then, a membership group I am a part of started talking about this great resource and how it could be useful in a number of ways. The owner of the group even posted Trello templates that we could play with and customize.

Not knowing a lot about how Trello works, I dug in and started playing with it again. I learned by doing and making mistakes and doing again. I added the Boards I need for my business. Then added a Board for household projects we want to complete this year. I launched into developing a creative hub Board and a Board for vacation planning. I even added my partner to the household and vacation boards so we could coordinate on planning and executing. Honestly, I felt brand new.

And then I did very little with it yet again!! Trello hung out now in the back of my mind frequently yet wasn’t making it it to my Bullet Journal lists. But I’m happy to say, the Boards only hung out unused for about 2 months. I remembered how helpful it would be and figured out how to make it more relevant. I found even more business planning templates that were done for me and figured out how to copy and customize them. I watched video tutorials and gained new understanding of how each piece of the system could work for me.

Fast forward and I’m now adding files, photos and other attachments so that I can find things easily and quickly in one place! My logo, brand colors, bios and more are all in a stack of cards within a board called Brand.

Even more important, I made a usage commitment that was easy to execute. I would set aside ten minutes a day to be inside of Trello. I set a timer, log in and go to the Board that most needs my attention that day. I might not even need the entire ten minutes, but I have it open to me if I decide I do. And if I need more time, I put it into my Bullet Journal for another time slot that allows for another ten minute block.

Trello for Ten

I feel like this may be a game changer! I’ll know where everything lives and can move tasks and set deadlines easily. And Yes, the jury is still out, but here’s the next thing. All of my most successful and consistent habits are built on a few principles. (thanks to the book Atomic Habits.)

Habit Checklist

  1. I have a desire to actually be that person who does that thing (I am a Trello user!)
  2. I’ve stacked it with another habit.
  3. I set myself up for success by having what I need to accomplish the habit. ( I do it after I’ve already fired up the computer and my browser it set to open with Trello)

In this case, I’ve stacked it with daily planner review and bullet journal brain dump, and it fits nicely there for right now.

I’ll check in with you on this from time to time and see how it’s going and whether Trello is still as relevant for me then as it is now. I’d love for you to tell me about your experience with Trello as well. Do you use it? How do you fit in the time and even better, do you have a favorite template? Or is there another application you use that serves you best?

Let’s share and discuss in the comments. And now, I’m headed back into Trello!

Summer of Self Care Day One

I’ve said before that Julia Cameron’s Morning Pages (one of her tools from The Artist’s Way) have been so beneficial to me. The other day, while journaling, the idea of creating  a Summer of Self Care came to me out of the blue and I mentioned it on Facebook to see if it was something that resonates with my followers. Apparently, it does. So here we are! Day 1 of the Summer of Self Care! (Use #summerofselfcare2017 in sharing posts on social media, if you would please!)

I thought we’d start with defining self care and grounding this 30 days in something that is meaningful.

Self care is any act you incorporate in your moment or day or month or life that brings you joy, peace, well-being, healthy boundaries, a healthy body, a healthy sense of being – it’s anything you do for yourself, not for others or to make yourself better for someone else.

Acts of self care don’t have to be huge, but they can be life changing. For example, you may set a boundary with someone that creates a huge sense of peace in your life. You may read a book that changes your perspective on something. Or you may start a morning routine that makes you feel much more at peace with your day.

Whatever you choose to do, you don’t have to spend tons of time on self care, though you can do so if you’d like. Self care doesn’t have to be expensive, though I’m not judging if you decide to purchase a cruise because it falls under the “brings you joy” category. And self care doesn’t mean you’re being selfish or not caring for or about others. In fact, caregivers need an EXTRA measure of self care every single day.

When I hired my very first coach, I learned the value of self care very quickly. What it does for me is that it keeps me grounded in all aspects of my self – mind, body and spirit. And when I am grounded, I respond, rather than react. Self care practices keep me operating from a place of fullness rather than scarcity. When I feel cranky, angry, anxious, fearful or stressed to the max, I know it’s time to add some self care back into my daily routine.

So for your first prompt in the Summer of Self Care…..(drum roll…….here we go……)

Take out a piece of paper and a pen (or you might want to find a journal since you may be writing a lot this month).

Write down why you think you need to increase your daily self care habit.

Why do you think self care is important to you right now?

How do you hope to feel at the end of this month?

What do you want that you don’t have now?

And really take a moment to commit to this month of self care. Write down affirmations like, “I promise to take care of myself in some small way, every day, for AT LEAST the next 30 days.” “I am ALL IN for myself this month.” Whatever you need to say. If it’s a little prayer, write that down. If it’s a quote, write that down too. Whatever comes to your mind, journal it out.

Now breathe in. Breathe out. And acknowledge that you have just taken the first step in the care of the most important person you could take care of – YOU!!!

Because…

 

Today, you are you.

So Many Books, So Much Time

Years ago, I saw this quote somewhere in my sister’s house:

“So Many Books, So Little Time.”

I had an immediate reaction to this statement. It filled me with sadness and anxiety. Always an avid reader, I’ve had a list of books I want to read since I was like 4 years old! I learned to read at an early age and standing in the stacks at the library, perusing book titles, was one of my favorite things to do. It still is.

I’m going to be very transparent with you. We all have our quirks, right? So I’m going to be honest about one of mine.

When I am feeling really anxious or like things are out of control, I begin to hoard books. I do this in a couple of ways: I go to the library and check out two or three; I look at my own library of books and grab a few off the shelf, stacking them on my nightstand; or I pick up my tablet and start shopping for e-books and download a few.

Some may see chaos. I see normal.

 

 

 

 

 

 

 

 

I used to get annoyed with myself when I did this. I would stare at the stack of books that would likely go unread and think, “Why did you do this, crazy girl? You have so many books to read already!”

I’m not sure I yet have the full answer to why this happens to me. But lately I have wondered if it’s a response to the feeling I had, and continue to have, when I see that statement.

“So many books, so little time.”

When I feel pressured or anxious about time, work or some other sort of issue that makes me feel like I have no control, the one thing I CAN control is my ability to read. I can also control what books TO read. I can almost always find TIME to read, even if it’s just for ten minutes before falling asleep. Ten minutes of reading time a day isn’t ideal, but it’s enough.

Recently, I finished an e-book I had borrowed from the library and removed it from my Kindle shelf. I looked at what remained in my library and thought about all the purchased e-books I hadn’t read yet. My TBR, if you will – To Be Read. I have this shelf on my Goodreads account too. There are 418 books on that shelf. If I listed my TBR for a lifetime, it would range in the tens of thousands, I am sure. Maybe even six digits.

So why don’t I feel anxious about that? I honestly don’t know. I just don’t. Every once in awhile, I get a little annoyed with myself for the number of books I’ve started and haven’t finished. I’ll return them to the library or ask myself where I am feeling out of control. But I quickly recognize there are also other reasons I have a stack of books on my nightstand. For example, I’m reading Under Surge, Under Siege, The Odyssey of Bay St. Louis and Katrina written by Ellis Anderson. (She’s a friend of mine, I’m delighted to say!) It’s a beautifully written book, but it’s about Hurricane Katrina, which is still a bit traumatic to me, so I read it in small doses. A few others on my shelf are good, but for some reason difficult to sail through quickly. Some are meant to read a bit, process and then read a bit more, like Emotional Yoga: How the Body Can Heal the Mind. I review the currently reading list now and again and make sure I still want to finish that book, or I give myself permission to let it go and never finish.

I couldn’t do that when I was younger, by the way. I used to feel it was my moral obligation to finish every book I started. These days, I just think they aren’t all going to be winners for me, in that moment. I may go back eventually or I may just give myself permission to take it off the currently reading shelf.

Picking up a stack of books and deciding whether to read them now or later is something I can control. It’s something I love to do. When everything is feeling off kilter, reading is an activity that is at the center of my being. It always has been and always will be. There are so many books and so much time for me to read the ones I want to read.

So here’s why I know now that I collect books when I am stressed:

  • Believing I will be able to read everything I want to read makes me feel like the chaotic feelings or events around me will eventually subside.
  • Finding a new book I’ve never heard of  brings me into the awareness and  possibility of a new story.
  • Re-reading a favorite book allows me to experience it in a new way.
  • Having a variety of books near me to read at any given moment is one thing that calms me when nothing else can.
  • Even ten minutes of reading a day makes me happy.
  • Reading brings me to my Center.

While picking up five books might seem like creating chaos to some people, to me it feels strangely calming and natural.  All these years later, after reading that horrifying quote, I know that there will always be books around me. Everywhere I need them to be.

I recently created a TBR Jar so I can choose randomly when I don’t know what I want to read. This jar only contains a few of the books on my lists or in my bookshelves that I hope to read.

After all, so many TBR jars, so many book titles to fill them.

My TBR Jar

 

 

 

 

 

 

 

Book Review – Creating the Magic: 10 Common Sense Leadership Strategies from a Life at Disney

Creating the Magic: 10 Common Sense Leadership Strategies from a Life at Disney
Lee Cockerell

I picked this book up at one of my favorite bookstores in Walt Disney World two years ago. I hadn’t heard of it and thought it might be helpful to me in my work as a coach and consultant for small businesses and nonprofits. But like a lot of the books I have on my shelves, it took me awhile to crack it open.

Once I did though, I found it was very easy to digest and practical for almost any company I work with. The author weaves the story of his career development at the same time sharing examples of specific ways in which you can learn from his mistakes and successes.

His tenure at Disney wasn’t without challenge – hurricanes and tropical storms impacting guests stranded at the park and resorts as well as cast members who were affected by damage. Also changes and restructuring in several of the companies he worked for over the years.

Each chapter is well thought out with anecdotes to support his strategies as well as action steps to go forward and use as checklists or barometers.

It’s a short read – about 250 pages – and is written using a style that’s easy to read but stimulates a lot of thinking about your own strategies and systems.

My original hope of using these strategies to help clients was definitely realized. I use it when discussing team member roles, customer service, staying connected to mission, and creating a culture of empowered and respectful employees. These aren’t difficult lessons or strategies to implement – you can begin to put these ideas into practice while you are reading the book. And if you are working with a coach, it’s a way to marry the coaching and accountability piece with the tips and tactics you’re learning. I definitely introduce it to clients and invite them to bring the lessons into the coaching conversations.

I gave this book

because it’s solidly written and contains a lot of helpful information on how to create a successful leadership style and develop talent that will lead your brand.

After reading, I found out Lee has a podcast, which I am now subscribed to, as well as several other books. The next on my list is Time Management Magic. I’ll review it as soon as I finish.

If you decide to take a look, let me know what you think in the comments below.

 

 

 

No More Red Bubbles

For me, and for some of my clients, it’s Decluttering Your Life time.

This is Part Two of a series of blog posts about decluttering your mind, your time and your stuff. If you have a topic about time ownership, organizing, mindfulness or whatever comes to mind, I’ll take a shot at covering it. Just comment below 

 

 

 

 

 

 

 

 

 

This past week, I spent a great deal of time decluttering my inbox. I’d been sick with a nasty upper respiratory infection for a couple of weeks and took several sick days. Combine an inbox that has been hastily tended to since the end of January with a propensity for signing up for a lot of free downloads, classes and entries into sweepstakes, (yes, it’s a habit problem) and you find yourself with a small red bubble over your email programs that says 633. Yes.

633

Not so suddenly, there were 633 new emails in my Inbox and I felt overwhelmed. And frankly, I’ve seen that number go a lot higher. But on this day, I decided it was time to end this madness once and for all.

Maybe an hour or so later, there were 13 left. And maybe three hours later, I had the beginnings of a process.

I am NOT great at handling an email once. I’m working on it, but I will still open an email, read it, decide I need to take action on it and then leave it in my inbox for me to handle later. Which means I then handle it twice, and maybe even three times. Later turns into tomorrow or someday and I end up with…too many emails, clogging up my inbox, that are dated and no longer relevant. And an inbox full of emails takes a lot more time to sort than an inbox of 13.

So here’s what my process looks like.

Step One:  I only check emails 3 times a day (and have done for quite some time.) Checking emails first thing in the morning doesn’t suit me. I don’t start out strong when I get bogged down in emails first thing. And, I like to batch the work these days. So my first check is 10am, my second is at 1pm and the last is at 4:30 pm. I’ve turned off the email notifications on my laptop and iPhone.  Notifications in real time tempt me to go in and reply to individual emails and that’s not a productive use of my time. The only exception is if someone is late for a session or meeting and I am assessing whether they have to re-schedule at the last minute.

Step Two:  The last daily check of email is also the daily purge session. If I haven’t handled it by then , I act on it right then or mark it in my planner as a task for the following day. No more leaving it linger in the Inbox for more than two days. If it requires compiling information for a report or adding an event to calendar, I create it, flag it, bullet it and eventually handle it. Everything else gets deleted or put in a folder. I leave the office secure in the knowledge that I have no red bubbles over my email icons.

Step Three:  I am on a BRUTAL UNSUBSCRIBE CAMPAIGN. If It isn’t being read, bought or used in some way, I delete it. The ONLY exception is if I think it will be relevant to me or to a client down the road. Then I file it and set up a rule for it to always go to that folder. Useless emails are not helping me to be productive. They waste my time.

Step Four:  Even with a junk filter, I get a lot of junk. It seems to ebb and flow. Now, I make sure I mark it junk and block sender so it stops coming. I’ve even blocked those I’ve unsubscribed if they don’t stop fast.  It helps your email program remember what’s important to you. Even better? Programs like SaneBox (small monthy cost) or Clutter (free) .

Step Five:  Every email doesn’t need a response. Ryan Giles reminded me of this in a recent presentation on Time Ownership. I don’t even have to say “thanks” to every email. As I start to reply, I ask myself, “What type of response is  necessary for both me and the recipient? Or am I doing them a favor by not responding. Would I want this reply in my inbox? Does it say everything I need it to say?”

Step Six:  If I’ve filed it, I need to consume it. Some folders – like tax receipts – can sit there till the end of the quarter or tax preparation time. If it’s a class, I need to take it at some point, so I schedule it. If it’s something I need to read, I add it to my Follow Up  Friday plan. There’s no sense filing it if I’m  never going to look at it again. So purging my Folders is also a monthly event that has to happen in order to keep the email pipeline flowing freely for me.

Step Seven:  My new goal is to have no red bubble over my Outlook Icon at the end of the day. I have a sign on my cabinet next to my desk to remind me.

Seems pretty clear to me!

 

 

 

 

 

 

 

 

 

 

 

What’s your process now? What could it be if you made some changes?

 

EXTRA CREDIT: Remove the Red Bubbles from your phone apps as well. The multiple red bubbles on my iPhone screen drive my kids crazy, but don’t really bother me. But if I’m going to fight the Red Bubbles on my laptop, I may as well create a rule across all devices.

Let me know what systems and processes you have adopted or that you come up with in your quest to Declutter Your Life.

I’ve never seen a rule book about meditation.

This is Part One of a series of posts about decluttering your mind, your time and your stuff. If you have a topic about time ownership, organizing, mindfulness or whatever comes to mind, I’ll take a shot at covering it. Just comment below.

During the start of a year, I really like thinking of processes and systems that will help me organize my mind, my time and my stuff. My mind often feels more crowded than my planner or my office cabinets. I work with clients a lot around decluttering their minds. And my own coach helps me get rid of the thoughts that are crowding in or limiting me.

Whenever I am coached around mindfulness, I get that nagging thought that rears up it’s judgemental, tilted little head. “You know how important meditation is to success and well-being? Why aren’t you doing it every day, Laurie?”

I do meditate – probably more frequently than a lot of people do. I just have this sense that I would be better off if I meditated every single day. And as much as I love meditation, it does feel difficult to keep up a daily practice. I try to remember how I created dedicated time for my morning pages ritual all those years ago. What makes me automatically get up, make the coffee, and begin journaling every single day of my life, but stops me from moving into a few moments of meditation right after? How can this be so difficult for me when it seems so simple?

I think the answer is because I am making it so difficult. I complicate the idea of meditating with the notion that I have to do it in a particular way, or for a defined length of time. I believe I have to be alone, sitting comfortably, free of any distraction from my partner or my dogs. (Okay, maybe I do need to be away from Agnes, but…) I can’t meditate if my neighbor has workers sawing on something, right? Lots of dos and don’ts there.

And then my mind travels to, “It should be at LEAST 5 minutes. And you really should do yoga first.” I hate it when I should on myself.

The truth is, I could just take 60 seconds after I finish my morning pages and do some deep breathing. And that 60 seconds might expand into 5 minutes one day. And that 5 minutes might expand into 15 minutes plus yoga. Or it might not. Ever. It might just stay at 60 seconds. But isn’t that still meditation?

Meditation doesn’t have to include big, plushy floor pillows, an altar with incense or a chime that signals the start and end of the practice. I don’t have to go to Bali to begin or even get up off the couch I journal on each day. I’ve never seen a rule book about meditation. There might be one, I suppose. But I doubt it.

My meditation time just has to include two things:

1) Me
2) Meditation

I think I’ll start meditating right after I finish typing this post. Why wait till tomorrow morning?

 

 

I Do It Because I Like This Kind Of Life

About 10 years ago, I read Julia Cameron’s seminal work called The Artist’s Way. The introduction began with her assignment to do something called Morning Pages, where you hand write three pages each morning. I did it for the six weeks of the program and beyond. In fact, since that time, there have been maybe less than 10 days that I haven’t gotten up to do morning pages.

Morning pages are definitely a habit for me now. But they take a good bit of effort, when I really think about it. I have to get up early sometimes to catch a flight or to drive to a client appointment. On vacation, I may want to get up early and have breakfast in whatever city we find ourselves visiting. But for some reason, morning pages are the way I operate now and they can’t be skipped. So I adjust my waking time to make sure that it happens – three pages, with my coffee, in the same seat every day.

After all this time, morning pages help me wake up properly. They are a definite part of my self care routine. And one of my ten daily habits that I don’t often break. Why? Because I can’t. I just know that I can’t. It’s become so ingrained in my daily routine that I can’t let it go.

What parts of your daily routine are so ingrained that you can’t skip them? For some people I know, it’s a morning walk, a devotional or motivational reading. Maybe it’s quiet time catching up with your spouse, partner or child. Maybe sitting on your porch watching the sunset or the moon rise.

Or maybe you don’t have a habit like this but are already thinking about what that might look like. It doesn’t have to take a lot of time – it can be very quick but it could be very meaningful.

I served in leadership and mentoring role once with a man who was a nonprofit executive. He spent 20 minutes every day without fail reading something that helped him to do his work more effectively or efficiently. I realized recently  that my clients who are feeling the most successful are those who can point to daily habits that help them start the day off in a ritualistic and satisfying way.

I saw this quote recently and realized it really describes how I feel about my morning routine. Warren Buffet said,

“I insist on a lot of time being spent, almost every day, to just sit and think. That is very uncommon in American business. I read and think. So I do more reading and thinking, and make less impulse decisions than most people in business. I do it because I like this kind of life.”

I guess that’s really why I continue to spend time on my morning pages.

I do it because I like this kind of life. 

My current journal

Just Five Minutes – Visualize what you want to accomplish!

 

To accomplish great things we must first dream, then visualize, then plan… believe… act!

Alfred A. Montapert

 

 

 

 

 

 

Today’s Just Five Minutes assignment is about visualizing what it is you are trying to accomplish. I believe it’s important to use visualization because it helps you create a mindset, or a belief, that you can succeed. You know – that’s one of my 4 Elements for Success!

In today’s video, I am sharing why I think this works, and it’s not just because I’ve experienced it first hand. I’ve seen many clients use it as well to land the job they were seeking, to succeed as entrepreneurs or to experience those bucket list items they have dreamed about.

I’ve used it not just to sell a house, but to buy the house I am writing this blog post in right now.  I saw myself working in this very business, in this very office almost six years ago today. Visualization helps you to align your thoughts and beliefs so that inspirational ideas and the right people and circumstances all come together to achieve your goal.

Visualization itself isn’t enough. Don’t forget there are 3 other elements to success. But it’s a fun and easy way to help you get there.

If you have questions or need more help along the way, just reach out and ask.

Here’s to your success!

Just Five Minutes – Visualize Your Success

Your Personal Brand

I think all of us are aware of the effects branding can have on business. How many of you can see the familiar ‘swish’ and think, “Just Do It”? Or hear a beguiling British accent we now attribute to a gecko selling insurance and smile? Branding has a significant impact on sales by developing awareness, then affinity, and then loyalty from the consumer.

Some time ago, I was offered the chance to do a 360° assessment on my personal brand to discover what others think about me and my value as a coach, leader and team player. I had never engaged in a 360° feedback assessment before so it was a little scary.  Asking others to provide honest, anonymous feedback about you requires a certain amount of courage. There’s also the fear that they won’t think enough of you take 10 minutes out of their day to complete the survey. I pushed the ‘send’ button after much deep breathing and a commitment to learn from the experience, come what may.

Surprisingly, almost half of my candidates provided feedback, which was the first remarkable moment. Next, I discovered that they had really great things to say about me! My most common personal brand attributes were Creative, Socially-conscious, Community-oriented, Intelligent and Supportive. My brand personas were Philanthropist, Caregiver, Self-starter, Expert, Motivator and Giver. Imagine how wonderfully these words penetrated my psyche! My greatest strengths resonated along these same lines.

Then I came to the part I was dreading – the feedback on weaknesses. Short comments spoke to the fact that I overextend myself and sometimes don’t follow up. I get caught up in stress and don’t make enough time to accomplish what I would like. I don’t always trust myself to know when to say no.  Did these comments surprise me? Absolutely not. Did they make me feel bad about myself? Actually, they did just the opposite. They allowed me to see what I already knew through the eyes of the people I work with, provide service to, and collaborate with on teams, boards and projects. I understood the theory of self-care and setting strong boundaries, but I saw the effects on my personal brand first hand. It gave me a lot to unpack and examine in order to improve the way I do business – and create my personal brand.

Discovery through this lens caused me to begin the process of reshaping my boundaries and dramatically simplifying my life, to really look at the ways I can provide value to others in a new and streamlined way. The process seemed a little daunting at first, but it turned out to be an invaluable experience.  And although I may not continue to engage in such a systematic way of gathering a 360° reach, I can continue to evaluate my personal brand using external feedback and so can you.

I used Wiliam Arruda’s 360 Reach assessment and I highly recommend it. But while I think that everyone should engage in a formalized 360° assessment at some point, there are some quick and informal ways of getting to the heart of what others believe to be true about you. You can create a personal branding survey using tools like Survey Monkey or Zoomerang, which both offer a free 30 day trial and a mechanism for anonymous feedback. You can just create a set of questions or a list of words you would like your closest friends, colleagues or loyal clients to comment about. Discovering your role on a team or your projective attributes can really assist you in examining how you work best with others and where your challenges might lie. Looking at how you form boundaries or what value you may or may not provide is critical feedback if you provide client services. Do your clients or colleagues have a high level of trust in your abilities? Are you overextending yourself? Chances are, this information can help you understand what others unconsciously or consciously think about when working with you.

Sure, this process can be a little daunting. But it can also be a tremendously rewarding experience. You may not have a catchy slogan or a likable mascot for your business, but chances are the uniqueness of you is pretty beguiling!

I’m including a document Informal 360 Assessment – Words that Describe Me with a list of words that might get you started. Use them in your assessment with others or as a springboard to create your own set of words or questions.  

If you’d like to do this type of work with your staff, I do this all the time and find it be very effective in creating more cohesive, dynamic teams.  Or, if you’d participated in a 360 type assessment, but want some coaching on how to implement what you’ve learned, let me know. It’s one of the best springboards to success.

If you take this on, let me know how it goes. Leave a comment below or reach out on Facebook.

 

Word Cloud of my Assessment results